Entering Data
Create a Copy of a .CSV or a .DAT File
How do I create a copy of a .CSV or a .Dat file? Step 1. Locate File Locate the .csv or .dat file you want to copy (normally in Documents or on the Desktop) Step 2. Select File Right click on the Selected file Select the Copy menu option Step 3. ...
Adding a leading zero to a number in excel
Adding a Leading Zero in Excel Excel is used to modify documents so they can be imported into Stockbook. Excel may delete the leading 0 on IDs but they must remain present e.g. the ID number 091234 will appear as 91234 when imported into Excel Step ...
Scrotal Measurement Error 001
Scrotal Measurement Error 001 A "Scrotal Measurement Error 001" might be encountered when trying to export Scrotal Measurement information To resolve the error: Go to File>Export Options Select Weights/Scanning and Traits (Breedplan) option In this ...
How to change the format of EID’s and SG’s ID in excel
Changing the Format of EID's and SG's in Excel Excel may show long numbers such as Electronic Identifications and Sheep Genetics' Identifications in the wrong format. This can be modified in excel so that they are in the appropriate format. e.g. ...
How to use the find and replace function in excel
Using the find & replace function in Excel Before importing Excel files into Stockbook you may need to find and alter some of the data. For Example: The data file has “Ewe” and “Ram” instead of “Female” and “Male” Before making any alterations to ...
Control File Errors
Control File Errors Receiving "Control File" Errors ( Inc. Wrong Password, Not Present, etc) Please contact Outcross Systems on 1800 799 107 to have this error fixed. Article ID 727
Excel is cutting off numbers from Id.
Excel is Cutting off Numbers from ID After Exporting data, Excel is cutting off Numbers from ID's. Step 1. Open a New Excel File Select Data tab Select From Text Select the file that has data in it Step 2. Choose File Type Choose 'Delimited' as ...
Lease Expiry
Lease Expiry 'Lease is about to expire' message when opening Stockbook. When your lease expires it will revert to Freeware mode and/or the sync will stop working. Please contact Outcross Systems on 1800 799 107 to renew your lease. Article ID 231
Setting up EBV's
Setting Up Estimated Breeding Values (EBVs) Stockbook gives you the flexibility to set up your program for any trait analysis system eg. EBVs, EPDs etc. However to do this, Stockbook needs to know: which system you are using and which values you want ...
"Unknown error" with Data Warehouse or Auto Backup
"Unknown error" with Data Warehouse or Auto Backup If you are receiving the message There was an error connecting to the server. The error was an 'unknown error when trying to auto-update or connect to Data Warehouse, check that you are on the latest ...
ERROR: NAIT Visual Tag does not exist.
ERROR: 'NAIT Visual Tag does not exist' Make sure that you are entering the exact number that is appearing on the NAIT tag. In some cases, an extra digit may be used if it is the same as the primary ID. You can also log onto NAIT and check your ...
Access Violation
Access Violation Error Message saying "Access Violation". Close Stockbook and reopen it. If the error persists, please contact Outcross Systems on 1800 799 107 for further assistance. Article ID 166
"Share Violation" Error
"Share Violation" Error A "Share Violation" error message displays in Stockbook. This problem is mostly likely caused by your anti-virus software. Step 1. Close Stockbook Step 2. Add Stockbook as an exception to the anti-virus software on your ...
Cannot perform this action on a closed dataset.
Cannot perform this action on a closed dataset If you receive this message: Step 1. Shutdown Program You will need to shutdown the program (possibly through the use of Task Manager.) Step 2. Reopen Program Reopen and try again If this doesn't work, ...
Hotsync not transferring data to Stockhand
Hotsync not Transferring Data to Stockhand If the Hotsync only puts the demo data onto Stockhand and the Update/Skip prompt never appears please try the following steps: Step 1. Exit Hotsync Close Hotsync by right clicking on the icon and clicking ...
Data level errors
Data Level Errors This error will be caused by trying to restore a backup that is from a newer version into an older version of the software. To solve this upgrade to the most recent version of the program. Step 1. Checking for Updates To Check for ...
NLIS cattle tags
NLIS Cattle Tags NLIS Tags are externally marked with a 16 character NLIS Number For Example: NLIS Tag number: ABCD2345XBG00001 ABCD2345 = PIC (Property ID Code) X = NLIS Code to identify the manufacturer B = NLIS Code to indicate device type (B = ...
No default printer
No Default Printer If you are receiving an error message saying there is 'No Default Printer' please follow the below: For different computers the wording and placement of certain things may be slightly different To solve this issue on your computer ...
Type of labels to use when printing contact addresses
Contact Address Label Size The best type of labels to use when printing the Stockbook contact address labels are: Avery DL 20 labels The sheet needs to have: 2-across, 10-down 20 labels per A4 sheet Article ID 1303
Unallocated Tags not importing
Unallocated Tags not importing When trying to import a tag bucket file, the EID's and NLIS ID's load correctly but nothing happens when clicking on Save to Unallocated Tag List. Make sure that there is information in the Visual Id. field. You have ...
Animals not showing up in live entry
Animals not Appearing in Live Entry Once an animal is made Inactive, it will not show up within Live Entry and the Save button will not appear. Check the Animals and make sure they are Active. To make an Animal Active: Follow the Knowledge Base to ...
NLIS Database and Stockbook
NLIS Database and Stockbook Setting up the NLIS tab and access it provides you. The National Livestock Identification System (NLIS) is Australia’s scheme for the identification and tracing of livestock. The NLIS combines three elements to enable the ...
Contacts: Last Contact Date
Contacts: Last Contact Date Used for recording a date when contact was made in Stockbook Step 1. Open Contacts to Edit Open the Contacts Screen Select the Contact that you wish to record the date of contact on from the contact list in Stockbook by: ...
Contacts: History
Contacts: History Adding a note or event relating to a specific Stockbook contact. Editing a Contact: Select the Contact from the Contact List Click on Edit at the bottom of the screen The History information will be at the bottom of the contact ...
Entering Notes/Comments or Flagging
Animals that have been Flagged will flash on the Live Entry screen when found. Notes will be displayed when the animal is found on the Live Entry screen. NOTES (up to 80 characters) are used for future viewing etc. Only use COMMENTS if you want to ...
Saving an Animals Filter Template
In Stockbook, sometimes it is common to want to run a filter to search for a particular mob or group of animals using the same search parameters. It is possible to save a template of this filter in the ‘Filter Templates’. Step 1. Creating an Animal ...
Contacts: Setup and assign categories
Contacts: Setup and Assign Categories Assigning categories to my contacts in Stockbook Step 1. Selecting Contacts Open the contact page in Stockbook by selecting Contacts from the Main Screen menu Step 2. Category Field Click on the ellipsis next to ...
Recording a dead young animal in Stockbook
On occasions you will need to enter an animal into Stockbook that has died: During pregnancy; In birth; In the paddock before it has been tagged Below are instructions on how to enter this animal into Stockbook: So that the dam has a full progeny ...
How to Sync an Agrisphere Database
Syncing an Agrisphere Database What is Agrisphere? Agrisphere is a web enabled system: For Corporate or Group database users of Stockbook Where there is a need to consolidate data to a centralised location for supply chain or other management ...
Calculating Recipient Id for Wagyu Registered Cattle
Calculating Recipient Society ID for Wagyu Registered Cattle The Recipient Society ID for registration is composed of the Herd Prefix, Grade Code, Year Letter and Tattoo eg. ( AWA)(X)(M)(00001). Grade Codes: F - Fullblood P - Purebred C - Content ...
Print mailing labels from my contacts list?
Labels can be printed using the Contact List in Stockbook: Step 1. Open your Contacts Click on the Contacts button Step 2. Select Contacts Highlight the contacts you want to print mailing labels for The list can be filtered by Contact Type When you ...
Changing Gestation Period
Changing Gestation Period To change the average length of Gestation: Step 1. Set Up Livestock Types Click on Setup menu option Select Livestock Types Step 2. Select Animal Type Select the stock type whose gestation period needs changing Click on Edit ...
Error - Missing Herd Letters
When entering new cattle, you might get the following error: This error will occur because you have stated that you are using Stockbook as a Breed Society in the Setup user options. If you are not using Stockbook to run a breed society, this needs to ...
Weights showing on animal screen are incorrect
The weights showing on the main animal screen are different to what is recorded for the animal(s) Go to Utility > Maintenance > Rebuild last weight/micron data. Close and reopen the Animal list for the changes to be displayed. Article ID 213
How to set a default backup location
Setting a default backup location so all backups are together This will set up a default backup location for a single database only. You will have to set a separate default location for each database if you have multiple databases. We do not ...
Setting up Society Details
One of the benefits of Stockbook is that you are able to register seed stock animals with breed societies. This Knowledge Base helps you through the process of setting up Stockbook to ensure that you are able to meet the respective cattle society ...
Submitting data to a Breedplan
Submitting data to a Breedplan Submitting data to Breedplan is an important part of performance recording for your herd. It is therefore critical that the data you submit is correct. You must have your Breed Society details set-up before you are able ...
Do not want to add Alternate ID when Importing Tag Bucket files.
When attempting to import a tag bucket file it is asking to create an Alternate ID, which is not needed at this time: Step 1. Select Setup > User Options menu option Step 2. Select the Options tab In the Match Unallocated Tags By box, select the ...
Delete Mobs
Deleting unwanted/ Expired Mobs Step 1. Select the Setup > Mobs menu option. Step 2. Select the mob to be deleted. Click on the Delete button (if you get an error window saying active animals in the mob, go to Step 3) Click on the Yes button in the ...
Change selected Database
Change selected Database Changing to a different database in Stockbook Step 1. Go to File > Other Databases Select the Database you want to change to by clicking on it. Article ID 756
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