Data Entry
"Key Violation" error
Receiving the "Key Violation" Error Go to Utility > Maintenance > Reset Record Pointers If you still receive this error, contact Outcross Systems Support Team on 1800 799 107. Article ID 317
DNA Cross Reference
Adding a DNA cross reference to an animal: In addition to all the usual methods of locating animals via the Current Animal Listing, Stockbook also allows another option for you to search for animals by Electronic ID (EID) tag number (either via a ...
Missing animal in Stockbook
Finding an animal that is missing in Stockbook. If you can't find an animal in Stockbook, it is possible that you may have accidently disposed of this animal. This knowledge base will show you how to reverse the disposal, but first, ensure that you ...
None of the fibre options are showing on my screen
How do I make the fibre options appear on my Stockbook? Step 1. Click on the Setup > Livestock Type menu option Step 2. Select the Sheep livestock type Click on the Edit button Step 3. Tick the 'Fibre' Specific Use box Click on the OK button Article ...
Adding an EBV type
Adding an EBV type Adding an EBV type and import relevant data To add an index: Click on the Setup > Performance > Trait Analysis System menu option Scroll through the list of EBV's until you come to BObject Select one that does not have a tick in ...
Export to Sheep Genetics
Exporting Data to Sheep Genetics Step 1. Select Pedigree and Performance Data menu option Click on the File > Export Options > Pedigree and Performance Data menu option. If this option does not show up, ensure you have selected the sheep society. You ...
Changing the minimum breeding age
When recording joinings, the sire is not in the drop down list. If for example, you have used a weaner bull in joinings, it is possible that you need to lower the minimum breeding age so that you can use this animal as a sire. Changing the minimum ...
Remove Animals from Yard List/User List
Remove Animals from Yard List/User List Step 1. Select the user list that you wish to remove the animals from Step 2. Select the animals that you wish to remove from the list Multiple animals can be selected by holding Control on your keyboard The ...
Filter & Reporting for Animals with Replaced NLIS ID's/Tags
Filtering for animals that have had their NLIS ID changed in Stockbook is possible so that you can then report the changes to NLIS. Step 1. Identify all animals that have had their NLIS tag replaced: Click on the Animals toolbar option. Click on the ...
Backup Selected Embryos
Embryo Backup or Transfer is useful if you wish to backup Embryos you are selling or buying from another Stockbook user. You can transfer all the details of these embryos very conveniently via a Data Transfer. Step 1. Backup Selected Embryos Click on ...
How to restore from a USB
Restoring data from a USB or external hard drive to Stockbook. Step 1. Select the right Society and Livestock type You will need to ensure you are in the right Society and Livestock Type if you operate more than one database. These are displayed at ...
Index Name Error
Error message: "An Index must be active to perform this operation. Set the Index Name property." This error message requires you too: Step 1. Select Rebuild Indexes Go to Utilities Maintenance Rebuild Indexes Step 2. Close through Task Manager Close ...
Partial Identification Tag Search (Wildcard Search)
A Wildcard Search is a search for an individual animal's Primary Id (Visual Id/Management Tag), when you do not know all the details of the tag number. A wildcard is a character that may be used to represent one or more other characters. Stockbook ...
Adding a New Database
Step 1. Click on the File > Other Databases > Manage Databases menu option Step 2. Click on the Create New button at the bottom of the page Step 3. Fill out the following: Type - Local Description - the name you wish to use as the title of the ...
Edit, Activate Add or Inactivate a Trait
There may be occasion to create a new Trait. Before adding a new trait check first to ensure it does not exist. 1. Check if Trait already exists Go to Setup Performance Traits Tick Include Inactive. All inactivate traits will now be list in red and ...
Adding new calves - cannot change paddock
When adding a new calf to Stockbook it is possible to set the mob, group and paddock to default to that of its Dam This allows Stockbook to assume the calf is not yet weaned from the dam when it is being entered. To reassign the calf to its correct ...
Importing Tag Bucket Files (Unallocated Tags)
When you purchase your NLIS tags you can request the supplier provide a file containing NLIS IDs and corresponding EIDs. This list can also be obtained directly from the NLIS database and then imported directly into Stockbook Follow this link for ...
Download a tag bucket file from NLIS database
Download a Tag Bucket File from NLIS database Step 1. Go to https://www.nlis.com.au/ Step 2. Select the Log In option Step 3. Login to NLIS Enter your NLIS user ID and NLIS password Click on the Login button Step 4. View devices on my property In the ...
Filtering by SG Management Group (GMG)
Filtering by SG Management Group (GMG) Filtering by Sheep Genetics Management Group or Genetic Management Group to see what animals are in that Group: Step 1. Click on the 'Filter' button Step 2. Search for SG Management Group Enter the SG Management ...
Adding shrinkage factor to an animal after it has been weighed
Adding shrinkage factor to an animal after it has been weighed Procedure for adding a shrinkage factor on animals after their weight has already been recorded in Stockbook Step 1. Select the appropriate animals that you would like to add the ...
Fast Build Pedigree Tree
When building your animal list, you may require a full pedigree history to be also on file for each animal added. Stockbook provides a convenient method of doing this. We recommend that you place all your current animals on file first (oldest to ...
User Lists
User Lists This articles helps you understand how to use the functions of the User Lists in Stockbook. If you are in the animal list and you select the User Lists button, you will get the following options: Setup User Lists The setup user list screen ...
View the dressing percentage
View the dressing percentage Step 1. Select the Animal Select the animal from the main animals screen by clicking once and highlighting it green. Click on the Carcase field. Step 2. The dressing percentage will appear listed under Sale Meat Yield. ...
New Animals with ID of Existing Animals
Breed societies such as the Charolais society and the Hereford society have different methods of identifying cattle. It is important that you know how these systems work so that animals can be easily identified in Stockbook. This will be applicable ...
Error 7507
Receiving an Error 7507 Step 1: Go to Utility >Maintenance Step 2: Hit Reset Record Pointers Article ID 668
How many stock were active at a past date
How many Stock were Active at a Past Date Step 1. Stock Reconciliation Go to Reports Stock reconciliation Step 2. Select Type Select the Type as As At and in the As At box select the relevant date Untick Included Archived Animals if you don't want ...
Submitting a DNA Test Request to your Breed Society or DNA Testing Provider
Step 1. Select the applicable animals Select the animals in the animal list that you wish to perform the DNA test request for. Step 2 . Select the export criteria. Select File > Export Options > DNA Test Request Form Step 3 . Fill out the form as ...
Change the display & view order of the main animal page
Changing which columns are displayed Step 1. Click on the Change Display button Step 2. Select All or None for your selections Click on the All button to select all the options, OR the None button to clear all the selections. Click the Close button ...
Importing ASBV's
Step 1. ASBV File Download the ASBV file from the Sheep Genetics website. Login with Sheep Genetics User ID and Password Go to the top right corner of the webpage and click on tools and go to downloads Step 2. ZIP File Click on the .ZIP file This ...
Treat/Feed history option is not available
The Treat/Feed tab option in the Current Animals screen in Stockbook might not be showing on your screen If this tab is NOT appearing at the bottom of the screen you need do the following: Step 1. Click on the Setup > User Options menu option Step 2. ...
Animals not becoming Inactive
Animals have been disposed through Events, however they are not becoming Inactive. If the animal is marked as agisted it can't be disposed of by using a normal Sale/Death/Disposal event. Use an Agistment End event instead. Step 1. Select the animals ...
Entering lamb deaths for Sheep Genetics
Entering lamb deaths for Sheep Genetics When an animal has a lamb and it dies at birth, how does it get recorded as a dead lamb for the purpose of Sheep Genetics analysis In order for Sheep Genetics to deliver accurate genetic information, ALL lamb ...
Cannot send NLIS data to database
If you are trying to report a dead animal for example, and the NLIS upload isn't working: Check your details in the Setup section are correct. Select the NLIS shortcut Check your NLIS user Id, Password and email address are correct Article ID 643
Swap between NILS and NAIT
Swap between NILS and NAIT databases Step 1. Go to Setup > User Options Step 2. Select the different database Click OK Article ID 1429
Import Sheep Genetics data into Stockbook
Import Sheep Genetics Data into Stockbook Go the Sheep Genetics website: http://www.sheepgenetics.org.au/Home Login to the Sheep Genetics system using your login and password Find the file to import and save it to a convenient location Open Stockbook ...
Changing the default mob of a calf
When you are entering new calves in Stockbook it may default to the dam’s mob. If you would like to put the calf into a different mob (e.g. based on year born) you will need to change the settings. Step 1. Select the Setup > User Options menu options ...
Progeny Lists
Finding all progeny for a selected group of females. Step 1. Select (or filter and select) the females for which you require a progeny list. Step 2. Click on the User Lists toolbar option, to create a new user list. Step 3. Create a new user list, ...
Export Fate Data to Breedplan
Step 1. Select Current Animals Select the animals for which you wish to export fate data via the Current Animals listing. Step 2. Select Breedplan Joinings/ Fates Exports Click on the File. Export Options. Breedplan Joinings/Fates Exports menu ...
Exporting Data (Master CSV)
Stockbook provides you with an easy method of creating a master .CSV (comma-separated variable) file, containing selected information, for easy transfer to other equipment or loading into other software. 1. Select Animals If you Do Not wish to ...
Change Sale Details
Changing the sale details of stock already entered as a Disposal (2). Sale/Death/Disposal) Event: You cannot edit a sale that has already been entered. Undo the sale and re-enter it. Step 1: Click on the Animals toolbar icon. Step 2: Tick on the ...
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