Using MYOB in Stockyard Accounting

Using MYOB in Stockyard Accounting

Once MYOB for Stockyard is installed, there will be a button on the main screen which will take you to this screen:

Sync MYOB Accounts brings in the existing MYOB charter of accounts into STYD.  They will then need to be attached to existing charges and extra charges in Livestock so they can be linked when processing the sales.  These are accounts like transaction levy, commission etc. MYOB has default accounts already setup has for things like commission. Maybe they can be edited to mirror the names of your current chart of accounts?  Anything that doesn't exist in MYOB will need to be added.  For help and advice on the MYOB side of the program, please advise the client to get in touch with MYOB as we don't have much to do with how that program works other than the data is transferred from Stockyard into MYOB.

Process Sale Batches transfers any Livestock Sales data into MYOB so invoices, account sales etc can be dealt with there once the sale is processed.  If sales are updated then a new batch will be uploaded to update the salient details.

Any non-Livestock accounts, like general operating accounts (telephone, electricity etc) can all be maintained in MYOB rather than in Stockyard.  The only other journals that might need to be manually added will be ones from Clearing Sales.

Importing Sales to MYOB Prerequisites

To be able to process sales for MYOB, the following details need to readily available in MYOB so they can be utilised when importing a sale:

1. Contact Cards created in MYOB

If contact details for vendors, purchasers and contractors, or any other contacts, don't already exist in MYOB, create them so they can be matched easily in MYOB.  It may be possible to import from Stockyard into MYOB - check with their Support Desk

2. Attach MYOB Income and Expense accounts in Livestock

Copy/import the chart of accounts from Stockyard into MYOB, or update existing accounts so the details match.  
For each sale type, select the appropriate account from the dropdown list.

For each charge, choose if it is applicable to the Account or the Supplier, and then select the appropriate accounts.


For each extra charge, select the appropriate accounts

Processing Livestock Sale Batches

Once contacts are in MYOB and the accounts have been setup up in sale types, charges and extra charges, ensure the sales you want to import are complete and closed.
i.  Click on the Process Sale Batches button in the MYOB interface.
ii.  Click on the sales at are ready to be imported


iii. Verify the account sales and invoices are correct before importing
1.  Unmatched information e.g. the Supplier invoice does not have a MYOB contact record ready for matching. 
2.  If a sale has been updated the necessary changes will be made reversing the original information and updating with the new.
The first time you sync a sale you will need to match the details but once this has been done, details will be remembered for future syncs.

iv.  Click on a line to verify the details


v.  Click on Process to complete the sync.
Once processed, you will find the details in the relevant MYOB accounts.  If changes need to be made to any of the sale details, it is still advisable to make these changes in Livestock so this remains the source of truth.






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