Bank Runs

Bank Runs

Once a Banking Deposit or Payment has been processed, journals are created facilitating a bank run. This is where the aba file is created so individual or bulk payments can be directly uploaded to your internet banking.  A bank run journal shows all the transactions that are contained in that run. Each time a Balance is performed, a bank run results.  Each resulting aba file will need to be uploaded.  An aba file can contain a single transaction or a batch. 

To find your aba file after processing payments, look for the E-banking folder which should be saved on your Desktop or other familiar location.  Contact Outcross Systems to assist with locating the shortcut if you don't have one.  Each bank has slightly different parameters so it is worth getting in with your bank to find out what the  APCA name and number are for your account.  This detail must be entered in at the Maintenance page of the bank in the ledger.

Updating Payment Details

Payment details can be amended once the aba file has been created.  Any changes made in the aba file will only be found in this aba file. To update the details:

1.  Find the correct bank run and open it. 

2.  Select the payee and right-click on the entry.

3.  Select Change EFT details.

If the updated payment details will be needed for any future transactions, it is necessary to update these in the contact record in Address Book.

Once changes have been made, don't forget to save them and re-load the new aba file for correct payment.

Removing Deposits or Payments from Banking

If you find an error has been made, or perhaps the limit has been reached for daily payments, it is possible to remove the payment from bank runs.  This will create a reversed journal in the ledger and put the money back into the "account".   

If multiple vendors/contractors have been paid in the one run, it is possible to remove only one of the payees.  The aba file will automatically update itself but you will need to export the file again if you want to upload the correct details to the bank.

Only the client (yellow) journal can be removed.  The bank (pink journal) cannot be removed as this is a system generated journal.

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