Adding Custom Responses

Adding Custom Responses to the "Additional Information" NVD Question

In the release 5.0.10.32, Outcross Systems has introduced a hassle-free method for incorporating "Additional Information" from the National Vendor Declaration (NVD) with a simple tick box in Stockyard. This enables you to quickly and easily add NVD responses to the additional information question on the NVD entry screen. These responses show up on your pre sale summary reports and can be configured to show up on screen displays.
This new feature simplifies the process of adding NVD responses. Examples of this would be including Saudi Eligible (SAE), Russian Eligible (RE), Antibiotic Free, Grass Fed, and anything else that commonly appears in vendors "Additional Information responses". See below for an example of the new options in action:

Setting up Custom NVD Responses

Step 1: Preparing the Sale Types

  1. Open Sale Types (Livestock --> Maintenance --> Sale Types)
  2. Select a Sale Type you wish to add a Question to
  3. Find NVD Custom Fields (on the right) and click New
  4. Add in the NVD Questions
    1. Description will be the text used to populate the Extra Information on the NVD
    2. Public Display Code (Optional) is used if you have a Screen Display on another screen outlaying data to the public
  5. Click OK and it will Save to the Sale Type

Step 2: Adding to Sales

To setup the NVD responses for a particular Sale, you need to add them to the Sale Maintenance screen
To do so,
  1. Right-click on the Sale --> Click 'Maintain Sale'
  2. Click on NVD Custom Fields button
  3. And add in the Description and/or Public Display Code
  4. Then click OK!
If the Sale has not been added yet and you have completed step 1, any new Sale will inherit the NVD Responses added to the Sale Type

How to use Custom Responses in NVDs

Stockyard on PC

After you have completed Step 2 above, the responses will then be added to the NVD under the Additional Fields section
Custom Responses (Additional Fields) are used when you have the Additional Information filled out on the NVD (Question 8/9). They enable you to quickly add the relevant Additional Information to an NVD with a click of a tick box!
In Livestock subprogram, 
  1. Open a Sale --> Click NVD --> Select an NVD of your choosing
  2. Tick the relevant Additional Field options (1)
    1. These get added to the Extra Information text field (2)
  3. Save the NVD

Stockyard on Mobile

  1. Open the Vendor Summary (there are many ways to get to it, one way is to open the Booking --> Select an Agent (if have multiple) --> Select Vendors (at the top)
  2. Select New Vendor / Open Existing Vendor and Select NVD
    1. Create a New Vendor and select "Add NVD"

    2. Scroll down till you see Additional Questions - Here you will be able to toggle ON / OFF the Response (the responses are added under the Additional Information heading)


    • Related Articles

    • Stockyard Sale Process - Best Practice

      This article assumes your site has access to the Stockyard and Stockyard Mobile technologies. For more information about getting access to Stockyard, send us an email to sales@outcrosssystems.com.au or call us on 1800 799 107 This article will ...
    • Sale Document Comments

      Adding Comments to Sale Documents If you have the generic bank details and mail information showing on your invoice, this comment will be above the details. In the Livestock Module of Stockyard: Step 1: Open the Sale Type Click on Maintenance > Sale ...
    • How to Setup/Edit Transit Insurance

      Transit Insurance is charged to clients in livestock sales who have elected to participate in the insurance. It is a charge that is made per sale, per participating client. It must be added to the client's record in Address Book and be present as a ...
    • Handling Remittance Advice Details & Comments

      Remittance Advice Details under the Sale information can be customised to suit various needs: 1. Remove the generic mail and bank details which cannot be customised. 2. Add extra information that the clients might need regarding payment/sales etc To ...
    • Printing Labels in Stockyard

      Setup a New Print Queue Open Main Menu and select Print Queue under the system Menu. If you have a label queue, select it or click add from the toolbar. Fill in the options as per below. Understanding the label print queue settings The following ...