Importing tag bucket files (Unallocated Tags)

Importing tag bucket files (Unallocated Tags)

When you purchase your NLIS tags you can request the supplier provide a file containing NLIS IDs and corresponding EIDs.
This list can also be obtained directly from the NLIS database and then imported directly into Stockbook

Follow this link for instructions on how to download a tag bucket file from NLIS.

1. Importing a tag bucket file

Step 1. Select Electronic ID.

  • Click on the Electronic Id.
  • Establish EID Link from Reader/Tag Bucket menu option.
      

 

Step 2. Choosing Bucket Type.

Choose the Bucket Type that you are importing. This is the order in which the fields are entered into the file that you are importing from.


Step 3. Removing the Header

  • If your tag bucket file includes a row of headings, tick the Remove Header box.
  • If your tag bucket file does not have headings, leave the Remove Header box unchecked.


 Step 4. Creating a Visual ID using the NLIS number

Indicate the number of digits from the NLIS number to retain from the right hand end of the number to use as your management tag (Primary Id. in Stockbook)
As each record is read from the file, Stockbook will retain a specified number of digits from the NLIS Id, and assign these as a VID management tag
For Example: 

  1. NLIS Number - ABCD2345XBW00001
  2. A default farm tag number of W0001 (W - representing the year (2025), and 0001 - representing the first calf born in that year.)
  3. Select the number of digits (characters) you want to retain. eg. 4 (i.e.. you can record up to 9999 animals)
  4. Select the character/s you would like to add to each calculated VID. eg.  Add the character W to the beginning. (W represents calves born in 2025)
  5. Select the number of leading zeros you wish to remove from the NLIS number for management purposes. eg. 1 (i.e.. The visual ear tag will now be W001.)


Step 5. Import the tag bucket file

  1. Click the Import from Tag Bucket button.


      
  • Search your computer files for your saved NLIS tag bucket file.
  • Click Open.
  • Click Yes to Confirm message: 'Import RFID's from C:\.....\....\ReportResult.txt now? Please note that any EID's already on file will not be listed.'

Step 6. Saving the tags to an unallocated list 

  1. Click Select all
  2. Choose Select Count to confirm the number of animals selected
  3. Click save to unallocated Tag List 





      










Click Yes to the following Confirm message:

  1. This will clear the animal list in the Establish EID link from Reader/Tag Bucket window.
  2. Click Cancel/Exit button to close.

Step 7. Updating existing animals

NOTE: If visual Id's have been calculated, caution is needed when updating existing animals as this process can change the Electronic Id and Nlis Id. of an existing animal in your database. 
  1. Select some or all of the animals on the list to save.
  2. Click the Update Existing Animals
Click Yes to the following Confirm message:
 
You may get the following error message if you have unused tags:
 
Click OK to view the list
For Example:



Click Close button.

Step 8.  changing a Visual ID linked to Electronic ID

The default Visual ID that is linked to the Electronic ID can be changed if you wish.
Simply type the required tag number into the VID column opposite the correct EID.
   

9. Unallocated tags not importing

When trying to import a tag bucket file, the EID's and NLIS ID's load correctly but nothing happens when clicking on Save to Unallocated Tag List.

Make sure that there is information in the Visual Id. field.



You have two options to ensure you have this information:
  1. A Visual ID on the file or
  2. Have the program calculate one.

Option 1.

If you are importing a Visual ID from a file and it is not coming up make sure you have the correct Bucket Type selected.
This should be the order of the columns on the file. You can check this by making a copy of the file and opening the copy.
Do not open the master as you risk corrupting the data

 

Option 2.

If the file you are importing does not have a Visual ID included you MUST have the option Calculate Visual Id. From NLIS Id ticked.


You can customise how you want the program to calculate the ID in the boxes below the option.



Article ID 733

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