Managing Settlement and Payment Due Days

Managing Settlement and Payment Due Days

Introduction

The Settlement (Account Sale) Due Days and Payment (Invoice) Due Days are determined by the date of the sale. For example, if a sale occurs on January 10, 2025, and the Payment Due Days is set to 7 days, the invoice will display:
"Amount Due by 17/01/2025".

To manage due dates for settlements and payments, follow the steps below.

Updating Settlement (Account Sale) Due Days and Payment (Invoice) Due Days

Both Settlement Due Days and Payment Due Days settings can be adjusted using the same steps.

Updating Sale Type (For Future Sales)

Sale Types determine the default due days for all new sales created under that type. To update the default due days:

  1. Open Livestock > Maintenance (at top) > Sale Types.
  2. Click on the Sale Type that you wish to update.
  3. On the left-hand side, locate and update the Settlement Due Days or Payment Due Days field.
  4. Click Save to apply the changes.

Updating Sales (For Existing Sales)

If a sale has already been created, you need to update it manually:

  1. Click to open the specific Sale.
  2. Click on Sale (button under the Office button).
  3. On the right-hand side, update the Due Days for this sale.
  4. Save the changes.

Note: Each sale can have its own individual due days if necessary.

Configuring the Display of Due Dates on Reports

You can choose to show or hide the due dates on Account Sales and Invoices in reports.

Showing or Hiding the Account Sale Due Date

  1. Open the Sale Type for the relevant sale.
  2. Click on Report Parameters (left-hand menu).
  3. Locate the Account Sale Report (usually at the top).
  4. Under Unique Process 3, change the dropdown option to either:
    • Hide Settle Date
    • Show Settle Date
  5. Save your changes.

Showing or Hiding the Invoice Due Date

  1. Open the Sale Type for the relevant sale.
  2. Click on Report Parameters (left-hand menu).
  3. Locate Invoice / Bulk Invoice.
  4. Under Unique Process 5 (scroll to the right), change the dropdown option to either:
    • Hide Due Date
    • Show Due Date
  5. Save your changes.

Additional Notes

  • Changes to Sale Types only affect future sales.
  • For sales that have already been created, update the Sales Maintenance section.
  • If due dates are not displaying correctly, verify the settings under Report Parameters.

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