How to Audit Stockbook
How to Audit Stockbook
There are instances where Stockbook requires a ‘tidy up’ and users need to be able to identify the cattle that are still marked as Active in Stockbook, but are no longer on property. The following steps will walk you through the process involved in cleaning up the records in Stockbook.
Before you begin, you need to have a list of all the stock on your property (or properties). This can be compiled by scanning all of your tags as you handle your cattle (e.g. during pregnancy testing or calf marking). The aim is to have a collection of files from your reader that has all your existing tags on it. Once you have a full list of your livestock, you can then audit Stockbook and identify the animals that need to be disposed of in Stockbook.
Step 1. User Lists
Click on the
User
Lists
button
To Add a New User List :
- Select Add
- Name the list Current Tags
- Select Exit
Step 3. Importing Current Tags
-
Import the current tags from
your reader
- Go to File
- Import Options
- Details from Data File
- To see how to import CSV files click on this link: Importing CSV file
-
When importing these files
the only information that will need to be entered in the import screen is:
- Default Observation date
- The User List 'Current Tags' needs to be selected - Current tags can be imported by importing one file, or multiple files. If importing multiple files, you need to ensure you do not empty the selected user list before adding in the new animals
Step 4. Select All Animals
Once
you have finished importing the tag list
- Select
all animals on Stockbook:
- Go to Reports
- Missing Animals
Step 5. Missing Animals Report
This
will bring up the Missing Animals Report screen
- Select
the Current Tags User list to compare your whole Stockbook
against
- Select 'Save to List'
- Select the Temporary Selection or create a new user list to add the
animals to that are not active on your property.
- Select OK
You will then be able to view the user list that has the missing animals in it.
Please ensure that
you have also done an
NLIS
audit of your Stockbook if you are
concerned about your stock numbers
For NLIS audit instruction click the following link: Reconcile EID's entered in Stockbook with NLIS Database
Article ID 998
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