End of Financial Year (EOY)
Overview and Preparation
The End of Year (EOY) process in Stockyard performs two important functions:
Provides access to a 13th Period (June EOY) for year-end journals (e.g., depreciation).
Moves all income and expense totals to a Profit/Loss (proprietorship) account so the new financial year begins at zero.
After you run End of Period for June, the EOY option becomes available.
You do not need to run EOY immediately - you may continue processing sales and closing months as usual, then return to EOY when ready.
Before you begin:
Taking a backup ensures you have a safe copy of your data in case anything goes wrong during the End of Year process. If an error occurs, the backup allows you to restore your system and avoid data loss or corruption.
How to back up:
- On the server, go to: Main Menu > System > Backup.
- Select a folder to save into (the default is usually
C:\Belvoir\Backups
). Keep a safe copy of the backup (USB, cloud, or external drive).
If you’re unsure which PC is the server, call Outcross Systems Support on 1800 799 107 for assistance.
Let’s get started processing EOFY
Where to access the EOY screen:
- From the Main Menu, click Accounting.
- On the top bar, click Actions.
- Select End of Year from the dropdown.
Understanding the 3-Step Process
In the popup window, you’ll see:
EOY
Period – defaults to the most recent year.
It
should show “(EOY) June, 20XX — Not Applied.”
If
you see “(EOY) June, 20XX — Applied” for the previous year, close June
for the current year first; then the next year’s EOY will appear.
Step
1 (Optional) — Access EOY Journals and Reports (13th Period)
Step
2 (Required) — Move Income and Expenses to the Profit/Loss Account
- Creates the EOY Journals for Tax time.
Step
3 (Required) — APPLY (Locks the EOFY)
Step 1 — Access EOY Journals and Reports (13th Period)
- You can skip step 1 if you do not need to create any Journals.
- If you have Journals to add to the 13th Period, such as using only for balance‑sheet adjustments (e.g., depreciation).
- Do not include GST, client accounts, or income/expense activity.
- You DO NOT need to perform Step 2 again if you've added Journals to the 13th Period.
Step 2 — Move Income & Expenses to Profit/Loss
(Required)
You may either reuse a single account (e.g., ‘Profit and Loss’) or, if a separate account is required for the new financial year, create one in the Ledger (e.g., Code: PL2425, Description: Profit and Loss 2024–25).
Step 3 — APPLY (Lock/Close EOY)
Click APPLY to lock the year. It does not perform Step 2 or change
amounts.
After applying, Step 1 & 2 are disabled and the Step 3 button changes to Un‑apply
EOY.
The
EOY Period dropdown changes the name to “
(EOY) June, 20XX Applied”

Can
view Profit and Loss created Journals via
Journals (set period to
(EOY)
June, 20XX)

Also, you can check an income/expense account in Ledger → Activity → All. The Total for “EOY P & L Transfer 20XX – 20XX” should be 0.00.
Please contact Support if you require a Journal to be
added back to the previous financial year.
Reports and checks

You do not need to finish EOY to run the reports.
Accountant Wants | STOCKYARD Report | Report Parameters |
Profit & Loss Report Balance Sheet | Profit And Loss | Start period: Month, Year (July, 20XX) End Period: Month, Year (June, 20XX) (e.g., Start July, 2024, End June, 2025) |
Bank Reconciliation (per bank) | Bank Rec Report | Important Note:
- Always use the "Print" button in Bank Reconciliation where possible.
Find the Bank Reconciliation Report date you want to run, use the Start & End day to sort the list.
|
Debtor balances | Trial Balance | Client Option: Only Clients Accounts: choose Debtor classification Period: June, 20XX |
Creditor balances | Trial Balance | Client Option: Only Clients Accounts: choose Creditor classification Period: June, 20XX |
GST liability - before June End of Period | Trial Balance | Client Option: No Clients Accounts: n/a (Blank – Clear Account) Period: June, 20XX - Check bottom of the report for GST accrued in June |
GST liability - after June End of Period | Ledger Card | Client Option: FULL Accounts: ATO Ledger (+ATO usually) Period: June, 20XX - Look for Transfer for June 20YY journal |
FAQs
- Do I have to use Step 1?
No. If you have
no EOY journal adjustments, you can go straight to Step 2, then Step
3 to lock.
- What belongs in Step‑1 journals?
Balance‑sheet
adjustments (e.g., depreciation). No GST, no client accounts, no
income/expense journals.
- Can I undo after applying Step 3?
Yes,
use Un‑apply EOY to reopen if needed (e.g. to add 13th Period
Journals)
- When does the EOY period appear in the drop‑down?
After you’ve done End of Period for June for that year.
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