Butcher/Debtor's Insurance

Butcher/Debtor's Insurance

Butcher, otherwise known as  Debtor's Insurance is taken out by the Agent in the event of non-payment of purchases.  This is not an applicable charge to Sale Yards.

To set this charge up, please go the Livestock module and follow these steps:
1. Click on the Maintenance dropdown menu > select Charge,
or use the Charge button displayed on the Main Livestock screen to take you to the list of available charges in Stockyard.



2. Check if you have a Butcher Insurance Charge already set up?



a.  If Butcher Insurance already exists in charges:
Update the details, or
Clone the Charge if you have a new insurer, and update the new details. See step 3 below.


b. Save the details
The updated details will be reflected in all Sale Types where the charge already exists.

3.  Make a new charge:

If you don't have Butcher Insurance setup, or significant details have changed to the existing charge eg insurer, it is better to make a new charge.

a.  Click on the '+'/Add button
b.  Select Butcher Insurance from the drop down



Complete the rest of the details as follows:
c.  Agent is the default setting for Who Pays.
d.  Add the rate that you are being charged as a Percent.
e.  Leave the Display Rate as Yes.  It will never appear on invoices. 
f.  Decide on the GST treatment.



g.  If you are using the Accounting Module, please add the:
i.  Account i.e. the client account for the insurer (listed in Address Book)
ii. Ledger expense account e.g. Insurance/Yards Expenses
iii.  Expense Classification - Not Applicable - leave blank

4.  Once all the details are included, click on Save.

5.  Update/Add the Charge in Sale Types 

Click on Maintenance > select Sale Type, if you don't have a button for Sale Type.
For every active sale type you have listed, you will need to add the new sale charge created in Step 3.

a.  Update a Butcher Insurance Charge
If there was an existing charge for Butcher's Insurance but the provider has changed and a new charge is going to be used:
Right-click on the charge
Select Remove 

b.  Add the new  Butcher Insurance charge
i.  Click on New
This will take you to the Charge screen


ii. Right-click on the correct charge and select attach to sale type, or



If you open the charge, click on the paperclip (far right) to attach.

6.  The Sale Types that contain this charge will be displayed on the right hand side once this charge is added to your sales.




Butcher's Insurance Report

This can only be run from the Accounting module.  There is no report in Livestock.
Only generate this report after the period/month is closed. 
Any updates made after the end of the period will not be reflected in the Journals once the period has rolled over.  Corrections will fall into the following period.  

Got to Reports and select Butcher Insurance Detail or Butcher Insurance Report (summary).



Select the period:
If you select the required month in the End Period it will change the start month for you.
Ensure the End of Period has been performed and that there are no more changes to be made.
Any updates that have been made post End of Period will not be reflected in this report.


Report Display Options

When you click on the Output To dropdown, the available Print Options are:
On the screen to check the details,
Email or
Export as a csv.

Purchasers with Butcher Insurance
To create a list of contacts in Address Book with Butcher Insurance:
1.  Open Address Book
Select Reports > Purchasers with Butcher Insurance from the dropdown menu.

 

If you are in another module, click Address Book > select Name on the Tool Bar Menu at the top of the screen to open Address Book.


Select Reports > Purchasers with Butcher Insurance
 

2. Click on Generate Report to view your list.


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