Backup, Restore and Synchronise (Sync) Stockbook

Backup, Restore and Synchronise (Sync) Stockbook

1.  Backup to your computer or external hard drive 

Select File > Backup Database
Select the backup location (i.e. a folder on your computer or an external hard drive).
Select OK
A backup file name will auto generate and cannot be changed.
Enter a comment if needed
Select Backup
Select YES to continue with the Backup
Select OK to Backup completed

2.  Setting a default backup location 

            Select Setup > Backup Preferences
            Search and select the Backup location
            Select OK       
            Select Close




Backup Notes:

  1. Backing up should be done before any major changes are made to data e.g. importing data. 
  2. Backing up regularly allows the review of data at a particular point. 

3. Backup to Stockbook's Data Warehouse

Select File > Backup Database

Tick ‘send this file to Stockbook Data Warehouse upon completion’.
Select Backup
Select YES to continue with the Backup
Select OK to Backup completed
Login to Data Warehouse
Select OK to the Information message: 'You will now be asked to login to the data warehouse server. Once logged in your backup will be uploaded.'
Use your Outcross Systems Client Code and Password to login.
Select OK to continue.
You will have an option to password protect your back up.
Select Next.
Enter backup file description.
Select OK to complete the Backup.
Select OK to the message ‘The file has been uploaded to the server’







Data Warehouse notes:

  1. The Data Warehouse can save a maximum of 10 backups. Once this limit has been reached backups will need to be deleted.
  2. Password protecting your Data Warehouse backup is OPTIONAL but not advisable. 
  3. If you forget the password the backup will be unusable. There is absolutely no way a password can be retrieved.

4.  Synchronise (Sync) to Stockbook’s Agrisphere Server

Agrisphere is a web enabled system for users with multiple computers. i.e. a home computer and a yard computer or multiple users within a company.

When you Sync one site with another, it updates both sites with the most recent data.  This ensures that all other users have access to the most current data.

Please contact our support team to setup your computer before attempting to Sync your data.

Select Sync 
Select Quick Sync 
Enter your Client ID, Username & Password
Select OK
You will be notified when the syncing process is complete.



Sync Notes:
  1. A Sync prompt will appear if there have been changes made on any device upon opening and closing Stockbook.  It is strongly advised to accept the changes and allow the Sync to complete when prompted.
  2. A Sync should be performed on ALL the devices regularly to prevent irregularities in data.
  3. Do not enter data into Stockbook while the Syncing process is taking place.

5.  Restore Database from a Backup

PLEASE NOTE: Before restoring data please read the notes below
Select Ctrl + Alt + R on your keyboard to enable the restore function
Select File > Restore Database
Select the relevant file
Select Restore

6. Restore Database from Data Warehouse

Select File > Restore Database
Select Data Warehouse
Login using client ID and password
Select the backup from the list
Select OK
Select Restore after the file has successfully downloaded from the server.

Restore Notes:
  1. Restore is intended to be greyed out. If you are synchronising you should not be restoring your data.
  2. Generally, you should not restore a backup into an Agrisphere database (Syncing). Doing so can cause irrevocable damage/corruption to the data in the server database.                                                                        However, there is an exception: You can safely restore a backup into an Agrisphere database IF AND ONLY IF you have NOT SYNCED since the backup was done.
  3. PLEASE NOTE:  ALL data that was added/changed since the backup was done will be will be overridden (lost)  when you restore.
  4. Outcross Systems Pty Ltd accepts no responsibility for any data loss/data corruption that occurs because a backup has been restored into an Agrisphere database.

7.  Error during backup: 0

If you receive an error ‘There was an error during the backup:0’ whilst trying to do a backup to the Data warehouse, this indicates a backup location has not been set.  Stockbook needs a local file path to be set for the first part of the back up to work.

Select File > Backup Database. 
Select the backup location by clicking the yellow folder (i.e. a folder on your computer or an external hard drive).
Select OK.

The backup will now complete successfully.



    • Related Articles

    • Embryo Backup

      Embryo Backup or Transfer is useful if you may wish to backup Embryos you are selling or buying from another Stockbook user. Embryos and their details can be transferred to another Stockbook user electronically. If you have: sold embryos to a breeder ...

    • "Unknown error" with Data Warehouse or Auto Backup

      "Unknown error" with Data Warehouse or Auto Backup If you are receiving the message There was an error connecting to the server. The error was an 'unknown error when trying to auto-update or connect to Data Warehouse, check that you are on the latest ...

    • Data Types and Stockbook Fields

      Data Types and Stockbook Fields When importing a CSV file to Stockbook the CSV file headings will need to be linked to Data Types and Stockbook Fields. The following is a list of Data Types and associated Stockbook fields available: Data Type: Life ...

    • Data Warehouse - Unknown Error.

      Receiving an "unknown error" when trying to connect to the Data Warehouse: This may be due to your Data Warehouse subscription being out of date. Annual subscription clients have the Data Warehouse included in their package. Clients who purchase ...

    • How to restore from a USB

      Restoring data from a USB or external hard drive to Stockbook. Step 1. Select the right Society and Livestock type You will need to ensure you are in the right Society and Livestock Type if you operate more than one database. These are displayed at ...