3rd Party Clients in Stockyard
Introduction
In Stockyard release 5.6.0, we introduced 3rd Party clients, a feature that allows you to include them in Livestock Sales under Scheduled 3rd Party Reports. This function enables automated distribution of sale-specific reports to individuals or companies (3rd Party clients) who need sale information without being directly involved as agent, buyer, vendor, or contractor.
Setting Up a 3rd Party Client in the Address Book
Locate or Create the Client: In the Address Book, either create a new contact or locate the existing 3rd Party client.
Access 3rd Party Control: Open the client’s profile, and on the right-hand side, click on 3rd Party Control.
Click on Reports (NEW)
Configure Report Preferences:
- Enter the client’s email address or select the email from the list on the right.
- Select the specific reports they should receive, as you would for a Purchaser or Vendor under Scheduled Reports.
- Choose the relevant reports and sale types the client needs.
Save Changes: Once you’ve selected the appropriate reports and sale types, click Ok.
Sending Reports to 3rd Party Clients in a Sale
Navigate to the Reports Screen: Within a sale, go to the Reports section.
Select Scheduled 3rd Party Reports: In the General tab, click on Scheduled 3rd Party Reports at the bottom of the screen.
Send Reports: Complete the report-sending process as you normally would.
Troubleshooting
Missing the 3rd Party Scheduled Report?
Important Notes
- Inactivation: Marking a 3rd Party client as inactive will remove them from the selection list.
- Report Restrictions: If a 3rd Party client is deselected for a specific sale type, they won’t appear in the report list for that sale type.
- Unlimited Clients: There is no limit to the number of 3rd Party clients you can add.
This setup ensures that key stakeholders who are not buyers, vendors, or contractors still receive essential sale information tailored to their needs.
If you require additional reports to be included, please email Outcross Systems at support@outcrosssystems.com.au with a brief reason for the report request.
Related Articles
Stockyard Report Names
Sites upgrading from LE to Stockyard can use the matrix below to find reports in Stockyard, as some may have slightly different names. SaleyardLE Stockyard Agent Sale Sale Check List Agent's Fees Agent's Charges Buyer Detail Purchaser Information ...Management Report
Introduction The Management Report in Stockyard is designed to provide detailed insights into head counts, dollars per head (low, average, high), price per kilogram (c/kg) (low, average, high), weights (low, average, high) and lot totals from sales. ...Overview of Livestock Reports
Stages in Livestock Reporting Overview of Livestock Reports Preparing Emails for Distribution Generating Livestock Reports (View/Send/Print) Introduction This guide equips you with the knowledge to navigate Stockyard's livestock reporting system ...Using Scheduled Reports
One of the quickest ways to send off reports once a sale is complete is to use the Scheduled Reports option for Vendors, Purchasers and Agents. As of version 5.6, it is also possible to send select third party reports. With the click on just a couple ...Saleyard Statistics Report
For the selected date range and species, the following sections are contained in the report: Throughput by Stocktype Value by Stocktype Statistics by Stocktype broken up by per head Statistics by Stocktype broken up by per Kg YTD Statistics by ...